What Does One-Stop Commercial Service Cost?

What Drives Your Price Up or Down

Your building size is the first thing we look at. A small office suite with two rooftop units costs less to cover. A multi-tenant building running six or eight will cost more. More square footage usually means more equipment, and more equipment means more time on site.

The number of systems matters as much as square footage, sometimes even more. A restaurant might have a rooftop unit, a walk-in cooler, an ice machine, and a kitchen exhaust hood. That’s four separate systems that all need attention. A warehouse with one big HVAC system and basic electrical is a simpler job, even if the building is bigger.

How often you want us out there changes the price too. Some businesses want quarterly checks on their rooftop units and refrigeration. Others want monthly visits because equipment downtime costs them real money. (A restaurant losing a walk-in cooler on a Friday night is a different problem than an office losing a thermostat setting.) More frequent visits cost more, but they catch small issues before they become an emergency call.

The mix of trades you bundle in is the last big driver. Some businesses just want HVAC and refrigeration covered. Others want plumbing and electrical folded into the same service agreement. This means one call covers a leaking commercial water heater and a tripped panel. You won’t be juggling three different vendors. Covering more trades under one agreement usually costs more than a single-trade plan. But it also means one accountable team. A single-tenant office in Sunnyvale and a multi-tenant building in Garland can sit inside the same service radius and still carry nothing like the same scope.

Because the combinations are different for almost every building, we quote this work custom rather than posting a flat number. What’s included is coordinated multi-trade service under the scope we agree on together. What’s excluded is anything itemized outside that scope. Any large install, like a new rooftop unit or a walk-in freezer replacement, gets its own separate quote.

If you’re not on a service agreement yet and just need a technician out for a one-off issue, our service-call fee runs $26 to $99. It’s credited toward the repair if you move forward with us. For bigger installs that come out of an inspection, financing is available on approved credit.

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What’s Included and What’s Not

Our one-stop commercial service is a custom quote. We can’t post a flat number on a page. Your building isn’t the same as the one down the street, after all. We look at your square footage, how many HVAC and refrigeration systems you run, and how often you need us on site. We also consider which trades you need covered: HVAC, plumbing, electrical, or refrigeration. Then we build a scope and a price around that.

What is included in the agreement is coordinated multi-trade service under one accountable vendor. You call one number. Xtreme Air Services handles the rooftop unit, the walk-in cooler, the electrical panel, and the plumbing backing up in the break room. You don’t have to juggle three or four different contractors. And you won’t get three or four different invoices.

What’s not included is anything outside the agreed scope. If a repair comes up that wasn’t part of the original plan, we price that piece separately. We don’t fold it into the bundle. Larger installs also get quoted on their own. This includes a new rooftop unit, a walk-in freezer replacement, or a boiler upgrade. That way, you’re never paying bundle rates for a job that’s really a standalone project.

If you need a one-off service call outside the bundle, that runs $26 to $99 as a service-call fee. We credit it toward the repair if you move forward with us. For qualifying installs and larger jobs, financing is available on approved credit. This matters when a compressor or an RTU decision can’t wait for next quarter’s budget.

We’d rather walk your property and talk through what’s running before we give you a number. That’s how we scope our one-stop commercial service. The quote will match your building instead of a guess.

• Included: coordinated service across HVAC, refrigeration, plumbing, and electrical under one vendor
• Included: pricing built around your building size, system count, and how often you want visits
• Not included: work outside the agreed scope, that gets its own price
• Not included: large installs and replacements, quoted separately from the bundle
• Available separately: financing on qualifying installs and larger jobs, on approved credit

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What the Service-Call Fee Covers

Our service-call fee is $26 to $99, depending on the visit. This covers a licensed technician driving out to your building. They will inspect the equipment in question. And they will find the actual cause of the problem. That’s true whether it’s a rooftop unit, a walk-in cooler, a commercial water heater, or a piece of your electrical system. You’re not paying for a guess. You’re paying for a trained tech to look at the equipment in person and tell you what’s going on.

Once the tech has looked things over, you get a written, flat-rate quote. This happens before any repair work starts. There’s no hourly meter running once work begins. And no surprise line items added after the fact. The service-call fee gets a real person to your property and gives you that quote. It’s not a deposit on work you haven’t approved yet.

• A same-day or scheduled visit from a licensed, insured technician
• An in-person inspection of the specific system or equipment involved
• A plain-English explanation of what we found and why
• A written flat-rate quote for any repair before we touch anything

Here’s the part worth knowing going in: if you approve the repair and we do the work, that fee gets credited toward the job. If you decide not to move forward, the fee covers the visit itself and isn’t refunded. We’d rather tell you that up front than have it be a surprise on the invoice. For a business managing several pieces of equipment (HVAC, refrigeration, plumbing, electrical), that fee structure applies the same way each time a technician is dispatched. That’s whether it’s one system or several under review during the same visit.

Because our commercial work is quote-based and scoped to the building, the service-call fee is really the front door to that process. It’s the step that gets a tech on-site to look at your specific setup. Then we can put together an accurate number, instead of quoting equipment we haven’t seen. If you want more detail on how a building’s service plan gets scoped, our one-stop commercial service page covers how we set that up before any repair or maintenance work begins.

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Financing for Larger Equipment and Installs

A commercial service agreement covers your day-to-day HVAC, refrigeration, plumbing, and electrical repairs. We custom-quote that based on your specific building (it’s never one-size-fits-all, for example, your business in Garland is different than one out in Sunnyvale). But larger jobs do come up. Think a rooftop unit needing full replacement, or a walk-in cooler system at the end of its life. Maybe a commercial water heater or boiler swap. These bigger installs get quoted separately from your regular service. The size of the job and the equipment changes the numbers quite a bit.

We offer flexible financing on qualifying installations and larger projects, subject to approved credit. This means a rooftop unit replacement or a cold storage upgrade doesn’t have to be one big lump sum. If a piece of equipment is failing and your business needs it running this week, financing helps. It can be the difference between a short-term patch and just replacing it right the first time.

We’ll tell you plainly when a repair makes more sense than a replacement, and when it doesn’t. If a compressor on an aging rooftop unit is the third repair in two years, we won’t push another patch. That avoids the bigger conversation. Financing a full install can cost less over time than repeated service calls on equipment that’s done.

Every quote, whether for a single repair or a full mechanical retrofit, comes to you in writing. We give it to you before any work starts. You see the total, what’s covered, and where financing applies before you approve anything. There’s no meter running and no guessing what the invoice will say at the end. For businesses managing multiple systems, we can walk through what our one-stop commercial service covers on the mechanical side. We’ll show you where a financed install fits into that picture.

Financing terms depend on your credit approval and the equipment. So the exact numbers vary by project. What stays the same is our process: we look at your building, your systems, and the scope. Then we give you a real number and real options before you decide anything. You’re in charge here.

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When We’d Quote This Differently

A quote for one-stop commercial service changes based on your building’s needs. We build every number around your building size, how many systems you have, how often we visit, and what trades are involved.

A small office with one rooftop unit and a water heater is different from a restaurant. That restaurant runs kitchen ventilation, a walk-in cooler, an ice machine, and commercial plumbing. We look at each trade, then combine it into one number. You won’t juggle separate vendors or separate bills.

• More buildings or more rooftop units under one owner changes the coverage and the price.
• Weekly or monthly preventive visits cost differently than just calling for repairs when you need them.
• Mixing HVAC with refrigeration, boiler service, or commercial electrical adds trades to the scope.
• Large equipment installs like an RTU replacement, boiler replacement, or walk-in cooler installation are quoted separately. These are not part of the ongoing service agreement.

There’s a service-call fee between $26 and $99 for a diagnostic visit. We credit that fee toward the repair if you move forward with us. For bigger jobs, like a full mechanical retrofit or a new cooling tower, financing is often available on approved credit. We will explain those options once we see the full scope.

We won’t quote labor-only installs if a business bought equipment somewhere else. We back what we install with a workmanship guarantee. So we source and stand behind the equipment ourselves. We also don’t take on work beyond our 60-mile radius from Sunnyvale, Texas. We want to be there for any follow-up, not just the first visit. And we never quote around a job’s permit or inspection needs.

If you want to see how our base pricing works before we scope your building, our commercial HVAC and refrigeration services page explains what’s typically included and what’s billed separately.

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